2.1. The main duties of the Administrative Affairs Department are as follows:

• Organizing the proper use of the university’s premises and buildings, ensuring security, protection, and complete control over the entry and exit of employees, visitors, and citizens;
• Creating suitable working conditions for university staff and organizing service provision within established requirements;
• Developing measures to ensure cost-effective expenditure during university operations and implementing efficient and careful use of material resources;
• Conducting seasonal and ongoing landscaping and greening activities on university premises.

2.2. To fulfill its assigned duties, the Administrative Affairs Department performs the following functions:

• Develops and ensures the implementation of necessary measures for preparing for the autumn-winter season;
• Organizes international and national-level events and meetings at the university at a high standard;
• Participates in the inventory of all material assets on the university’s balance and ensures their rational use;
• Develops and implements a university-wide document nomenclature agreed upon with the Central State Archive;
• Receives documents from departments into the university archive based on the approved document nomenclature;
• Monitors the transfer of archived university documents to the Central State Archive in accordance with established procedures;
• Organizes landscaping, greening, and collective clean-up activities with employee participation;
• Proposes to the leadership current repairs for administrative and other university buildings, as well as future capital repair plans;
• Controls the use of material assets issued to employees for work and organizes the repair of damaged assets;
• If material assets are damaged due to employee negligence, determines the damage amount and takes measures to recover it from the responsible employee;
• Performs other assigned functions as required.

3. Rights and Responsibilities of the Administrative Affairs Department

3.1. The Administrative Affairs Department has the right to:

• Monitor employee compliance with internal regulations, oversee the condition of issued material assets, analyze findings, and report to management;
• Propose employee incentives for outstanding performance in cooperation with the trade union;
• Ensure the use of communal services strictly within the established requirements and practice resource-saving measures;
• Ensure that all material assets of the university are used in accordance with existing regulatory documents;
• Introduce employees to occupational safety, technical safety, and fire safety instructions and monitor compliance;
• Oversee the proper transfer of documents by departments to the university archive and ensure their careful and quality storage.

3.2. The Administrative Affairs Department is responsible for:

• Efficiently fulfilling its assigned tasks and duties;
• Achieving the required performance indicators related to its activities;
• Effectively implementing programs, action plans, roadmaps, and other strategic documents;
• Ensuring compliance with and protection of the rights and lawful interests of citizens.

The head of the Administrative Affairs Department is responsible for ensuring the effective performance of duties and the quality execution of assigned tasks.

4. Structure of the Administrative Affairs Department

The Administrative Affairs Department consists of:

• The chief engineer, chief energy specialist, technical maintenance and economic department, technical teaching aids department, labor and civil protection department, and technical and service personnel working in boiler rooms.

The head of the Administrative Affairs Department and subordinate administrative, technical, and service personnel are appointed and dismissed in accordance with the rector’s order.