Registrar's Office

The Registrar’s Office, which is a key structural unit of Uzbekistan State World Languages University (UzSWLU), is responsible for managing student records in the system, organizing the educational process and student services, coordinating academic activities, ensuring transparency and openness in the educational process, preventing bureaucratic barriers within the system, generating analytical data, and optimizing the decision-making process. The office is headed by the Chief Registrar. It reports to the Vice-Rector for Academic Affairs and works in cooperation with faculties, departments, the Academic and Methodological Administration, divisions, and other educational structures.

The office began its operations on February 1, 2025.

The Registrar’s Office carries out its activities in accordance with the Constitution of the Republic of Uzbekistan, the Law of the Republic of Uzbekistan "On Education", the decrees, decisions, and orders of the President of the Republic of Uzbekistan, the decisions of the Cabinet of Ministers, the resolutions and orders of the Ministry of Higher Education, Science and Innovation, the University Charter, the decisions of the University Council, the orders of the Rector of  UzSWLU, and this Regulation.

Types of Services Provided by the Registrar's Office

I. Services Related to Academic (Educational) Activities:

1. Formation of a diploma with a QR code;

2. Issuance of academic certificates and transcripts;

3. Proper processing of documents for students who leave for other higher education institutions based on academic mobility;

4. Creation of a revolving sheet for graduate students;

5. Assistance in submitting an application to obtain a duplicate diploma;

6. Organization of the reception of appeal applications on exam results;

7. Formation and provision of the exam lists to students;

8. Assistance in submitting applications for student transfers and reinstatements to higher education institutions;

9. Assistance in submitting online applications for prospective students to enter second education programs in higher education institutions;

10. Assistance in submitting online applications for prospective students to enter the master's degree program in higher education institutions;

11. Assistance in submitting applications for adding or editing information related to diplomas from higher education institutions;

12. Reception of applications for participation in scholarship and various grant competitions;

13. Issuance of a certificate regarding the student's GPA;

14. Transition of students' attendance status according to the current procedures (excused or unexcused absences);

15. Creation of individual schedules for students who missed midterm and/or final exams due to legitimate reasons (illness, illness or death of a close relative, childbirth, etc.);

16. Reception and submission of student documents to the archive;

17. Provision of exam results to students;

18. Assistance in submitting applications for students to retake their studies;

19. Issuance of various certificates to students (from the place of study, from the military department, etc.);

20. Provision of academic sheets to students;

21. Provision of information to students about subject resources;

22. Promotion of student transfers to the next year on the HEMIS platform;

23. Provision of information about students' academic performance;

24. Permission for students to participate in final exams based on their current, midterm, and attendance results;

25. Resetting student passwords;

26. Editing students' personal and academic information as properly filled out by tutors;

27. Preparation and issuance of student IDs to students;

28. Transfer of students from one group to another;

29. External services: Synchronization and formation of lists based on the unique student registry base of the social protection registry and women's register;

30. Determining the course differences for students recommended for transfer, reinstatement, or those who stayed behind;

31. Provision of information on academic programs.

II. Services Related to Youth Affairs and Spiritual-Educational Activities:

32. Assistance in submitting applications for student dormitory placements;

33. Assistance in writing an application for rental subsidies.

III. Services Related to International Relations:

34. Provision of academic certificates in English for students;

35. Provision of information about various international grants and academic mobility programs;

36. Electronic registration of foreign students admitted to studies and their assignment to subjects;

37. Consultation on studying abroad;

38. Provision of visa services for foreign students;

39. Provision of payment contracts to foreign students;

40. Provision of temporary registration services for foreign students in the Republic of Uzbekistan;

41. Consultation on student admissions for foreign students, including the reception and review of applications and required documents.

IV. Services Related to Accounting and Marketing:

42. Issuance of contracts for retaking studies;

43. Provision of information about scholarships;

44. Formation of an invoice;

45. Assistance in submitting applications for students to obtain payment contracts;

46. Provision of information about students' debts and eligibility regarding their dormitory contracts;

47. Provision of information about students' debts and eligibility regarding their retake study contracts;

48. Provision of information about students' debts and eligibility regarding their payment contracts;

49. Provision of information about the payment contract amount;

50. Provision of information to graduate students regarding future job placements and assistance in organizing job fairs.

V. Services Related to Scientific Activities:

51. Provision of information about grants and competitions;

52. Provision of information about scientific conferences;

53. Assistance in registering innovative ideas and startups;

54. Provision of information about prestigious scholarships;

55. Consultation on scientific projects;

56. Assistance in joining the mentor-apprentice school.

VI. Other Additional Services That Need to Be Provided:

57. Assistance to students in obtaining medical insurance;

58. Consultation on student admission and transfer;

59. Provision of advice to students regarding employment opportunities;

60. Provision of information to students about various available services and resources at OTT.

VII. Rights and Obligations of the Registrar's Office

The Registrar's Office has the following rights in the performance of its functions:

• Participation in the preparation of drafts of regulatory documents when national education standards, curricula, and subject programs are updated;

• Participation in the preparation of working curricula and academic programs for subjects, as well as in the preparation of subject syllabi and working academic programs for each academic year;

• Requesting from faculties and departments the working curricula, working syllabi, and individual work plans for faculty members;

• Requesting suggestions and recommendations from departments for the drafts of regulatory and other documents being prepared;

• Requesting information from departments about textbooks, study guides, and other types of academic materials being prepared;

• Officially receiving other documents and information related to the university process from deans' offices, departments, and all divisions;

• The Registrar's Office may exercise other rights in accordance with the current legislation;

• The Registrar's Office has the right to organize meetings and seminars to discuss issues within its authority.

VIII. Obligations of the Registrar's Office in Performing Its Functions

• Timely and quality execution of tasks and orders from the Senate of the Oliy Majlis of the Republic of Uzbekistan, the Legislative Chamber, the President of the Republic of Uzbekistan, the Government, and ministries;

• Effective organization of the tasks and functions assigned to the Registrar's Office;

• Timely consideration of requests from individuals and legal entities;

• High-quality and timely preparation of drafts of regulatory documents (and proposals for drafts) and submission to the management;

• Organization of the educational process at the higher education institution based on the approved state educational standards, ensuring the full implementation of legal, regulatory, and other documents related to this process.